Checking Out Materials
Faculty must present their University ID cards at the circulation/reserves desk to check out materials from the library. Books are given a due date of May 31. Journals may be checked out by Divinity and Religion faculty for photocopying purposes only. With written permission and an expiration date, research assistants may be allowed to check out materials for faculty.
Please note that books may be recalled for use by another patron after two weeks. To protect your privacy, the library does not give out the name of the patron who has checked out a book. We can, at your request, make a special effort to recall a book quickly.
Textbook Orders and Reserves
Note: Textbook requisition forms for Fall 2021 are due July 5, 2021.
Please use the textbook requisition form linked below. Forms need to be emailed to the Divinity Library (email@example.com) and the bookstore (firstname.lastname@example.org). To make things easier, we’ve embedded a green “Submit” button at the bottom of the form. Please download the form and fill it out; when you hit "Submit," the form will automatically bring up an email to the Divinity Library and the Textbook store with the filled out form attached.
The Divinity Library prioritizes the purchase of multi-user electronic copies of books that are listed as required reading for Divinity courses. These books are linked to the Divinity eReserve page, where they are organized by professors' last names. Whenever possible, the library purchases a license that allows for unlimited access to the book. However, some books only have licenses that allow 3 simultaneous users, or even 1 user. This information is usually noted in the catalog record. To keep limited-access books available to other users, library patrons should select the option to "Read Online" rather than Download the book.
Print Reserves [NOTE: This service is unavailable for the Academic year 2020-2021]
The library is happy to put monographs and texts that students will need to consult for courses on reserve, meaning they will be available at the Divinity Library for a loan period of 3 hours. Items appear on the reserve shelf on the first day of class and are taken off of the reserve as soon as classes end. If it is likely that an item may need to be purchased for the collection, or items are on loan and need to be recalled, please provide at least 8 weeks advanced notice when submitting the reserve request. Reserve processing for the Fall semester begins in July while Spring reserve books are processed in late October.
Videos on Reserve
Over 10,000 videos are available at the Lilly library for classroom use. The video collections of NCSU, NCCU, and UNC-CH are also available but must be reserved well ahead of time. To reserve videos from Lilly or other libraries, fill out the Reserve Request Form on Lilly Library's website.
Scan Requests for Sakai
Faculty may bring books to the Divinity Copy Room (09 Gray) and leave instructions with Copy Room staff for scanning. Faculty may also submit their scanning requests using the Divinity Library's Sakai article request form. There is space on the form to indicate which scanning requests are a high priority (needed within the first two weeks of the semester) and which are a lower priority.
The copyright law of the United States (Title 17 U.S. Code) governs the making of photocopies or other reproductions of copyrighted material. Fair Use is an exception that allows for the reproduction of a section of a copyrighted text for educational purposes. Generally, Fair Use allows for the reproduction of 10-15% of a copyrighted work. See this Checklist for fair use analysis for further information.
Library Resources on Sakai
The Library is increasing electronic holdings (especially e-journals and some e-books) so it may be worth checking whether an item is already available electronically before requesting a scan of an article or chapter from a print resource.
If you want to link to a particular online article, prepend https://login.proxy.lib.duke.edu/login?url= to the URL so that you get something like https://login.proxy.lib.duke.edu/login?url=http://ehis.ebscohost.com/ehost/search/advanced?sid=cf437878-b73e-49ac-873c-ee1647bbe4b6%40sessionmgr4&vid=1&hid=5
If a student is not on-campus, they will then be prompted for their NetID and password in order to have access.
More about Sakai
Basic information, facts and Tutorials: http://support.sakai.duke.edu/
Training & Workshops: http://support.sakai.duke.edu/sakai-training-and-support/
Primary Divinity contact for Sakai, Karin Breiwitz: email@example.com, 919-660-3427
Additional assistance in scanning course materials: e-mail DivLib@duke.edu
Requesting Copies/Print jobs from the Divinity Copy Room
If you need a large file printed, or a resource copied for your teaching, you or your RA may stop by the Divinity Copy Room (09 Gray) with this request. Be sure to check when the Copy Room will be open! The sememster hours are generally posted on the door of 09 Gray. If you are working remotely, or the Copy Room is closed when you stop by, you or your RA may also submit the file for printing/copying using this link. Please be sure to name the files using your surname and the number of copies you need:
For example, 15 copies_BenjaminK.pdf; 1 copy_BenjaminK.pdf
You or your RA may stop by the Copy Room after 48 hours to pick up your print/copy job. After 48 hours, Copy Room staff may deliver the print/copy job to your office.
Setting up Proxy Checkout by Research Assistants
It is easy for Research Assistants to check out books and execute holds/recalls on behalf of faculty. This process is this:
1) Faculty members who wish a Research Assistant to serve as their proxy need only send an e-mail to Lacey Hudspeth (firstname.lastname@example.org) in the Divinity Circulation Department with the name of the student and the length of time the student will be serving as proxy.
2) When the RA approaches the desk with items for check out, we will simply double check the student’s status as a designated proxy and then charge items to the faculty member’s account.
3) RAs cannot place holds or recalls on behalf of a faculty member. The RA can place a hold or recall using the RA’s own NetID only. The RA will receive an e-mail notice that a book is available for checkout at the Divinity Desk. At that point, the RA should tell the circulation staff that the book is actually not for him or herself, but for a faculty member. The desk staff will then check to confirm the proxy check out status, do some magic with the book that will remove the RA’s name from the hold/recall, and the book will then be checked out to the faculty member.
Scanning, Copying, and Digitizing in the Divinity Library
The library has a copy machine that that will scan to USB for free. Free scanning, both to USB and for sending via e-mail is also available on the library’s KIC scanner, located in the Reading Room, or the Zeta scanner, located at the Circulation Desk.
Digitization of Books that are in Public Domain or for which Faculty have obtained copyright clearance is available. Please contact Mr. Phu Nguyen, Digitization Librarian, for assistance.
Unfortunately, the Library copy machines do not work with faculty copy codes. The library copiers are supplied to Duke via a third party vendor and copies may be made only through purchase of a copy card or by adding “dollars” to the Duke Flex account associated with one’s Duke ID card. An add value/copy card dispenser is available on the main level of Perkins Library.
Suggest a Title for Purchase
Faculty are welcome to suggest titles for inclusion in the collection. Simply e-mail your suggestion to email@example.com or alternately fill out this form. If an Item is needed immediately, please consider filling out an Interlibrary Loan request form as well.
Library Reference Services/ Invite a Librarian to Class
Library staff members are happy to come to one of your classes for a few minutes to demonstrate research techniques, a subject specific database, or to walk students through the process of using software to format bibliographies. Studies have shown students appreciate and remember research techniques when they are applied to actual in-class projects at “point of need”. They are also very willing to design specialty reading lists for a particular class or create a lunch-hour brown bag tutorial or a specific resources that you would like your students to master. Just let us know how we can help.
Document Delivery assists scholarly research by obtaining library materials available within and outside of the Duke Library system. Document Delivery locates needed materials in other libraries, borrows books and microforms and obtains photocopied material on behalf of eligible Duke patrons. See the Document Delivery pages for more information and forms for submitting Document Delivery requests.
The libraries of Duke University, North Carolina Central University, North Carolina State University, and the University of North Carolina at Chapel Hill participate in a cooperative library lending agreement. Faculty members, currently enrolled students, administration officials, and members of the university staffs may obtain borrowing privileges from the participating libraries. See the TRLN website for more information.
Scholars @Duke provides public web profiles for all active Duke faculty members, fed from institutional Duke systems and other trusted sources. Visitors can search for faculty members by name, by keyword or subject area or by anything on their profile.