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Checking Out Materials

Faculty must present their University ID cards at the circulation/reserves desk to check out materials from the library. Books are given a due date of May 31 and are renewed automatically each year. Journals may only be checked out by Divinity and Religion faculty for photocopying purposes only. With written permission and an expiration date, others may be allowed to check out materials for faculty.

Please note that books may be recalled for use by another patron after two weeks. To protect your privacy, the library does not give out the name of the patron who has checked out a book. We can, at your request, make a special effort to recall a book quickly.

Setting up Proxy Checkout by Research Assistants

It is easy for Research Assistants to check out books and execute holds/recalls on behalf of faculty. This process is this:

1) Faculty members who wish a Research Assistant to serve as their proxy need only send an e-mail to Joshua Leto ( in the Divinity Circulation Department with the name of the student and the length of time the student will be serving as proxy.

2) When the RA approaches the desk with items for check out, we will simply double check the student’s status as a designated proxy and then charge items to the faculty member’s account.

3) Holds/recalls, may be placed in the card catalog by the RA using the RA’s own NetID. The RA will receive an e-mail notice that a book is available for checkout at the Divinity Desk. At that point, the RA should tell the circulation staff that the book is actually not for him or herself, but for a faculty member. The desk staff will then check to confirm the proxy check out status, do some magic with the book that will remove the RA’s name from the hold/recall, and the book will then be checked out to the faculty member.

Document Delivery

Document Delivery assists scholarly research by obtaining library materials available within and outside of the Duke Library system. Document Delivery locates needed materials in other libraries, borrows books and microforms and obtains photocopied material on behalf of eligible Duke patrons. See the Document Delivery pages for more information and forms for submitting Document Delivery requests.

Library Reference Services/ Invite a Librarian to Class

Library staff members are happy to come to one of your classes for a few minutes to demonstrate research techniques, a subject specific database, or to walk students through the process of using software to format bibliographies. Studies have shown students appreciate and remember research techniques when they are applied to actual in-class projects at “point of need”. They are also very willing to design specialty reading lists for a particular class or create a lunch-hour brown bag tutorial or a specific resources that you would like your students to master. Just let us know how we can help.


The library is happy to put monographs and texts that students will need to consult for courses on reserve. Please send a list of any items to Joshua Leto in circulation or along with information about length of checkout time that is recommended. There are two loan periods available: 3 hours, or overnight (with due date of 10:30AM the following day).

Items appear on the reserve shelf on the first day of class and are taken off of the reserve as soon as classes end. If it is likely that an item may need to be purchased for the collection, or items are on loan and need to be recalled, please provide at least 8 weeks advanced notice when submitting the reserve request. Reserve processing for the Fall semester begins in July while Spring reserve books are processed in late October.

You can also request items be put on reserve by filling out this Reserve Request Form


Fair Use

Checklist for fair use analysis

Sakai article request form


Library Resources on Sakai

Scanning, Copying, and Digitizing

The library has a copy machine that that will scan to USB for free. Free scanning, both to USB and for sending via e-mail is also available on the library’s KIC scanner, located in the Reading Room. Editing of PDFs, including the insertion of pages, combining multiple PDFs into one and so forth is available via software located on the machines in the reading room. Assistance is available from library staff.

Digitization of Books that are in Public Domain or for which Faculty have obtained copyright clearance is available. Please contact Mr. Phu Nguyen, Digitization Librarian, for assistance.

Unfortunately, the Library copy machines do not work with faculty copy codes. The library copiers are supplied to Duke via a third party vendor and copies may be made only through purchase of a copy card or by adding “dollars” to the Duke Flex account associated with one’s Duke ID card. An add value/copy card dispenser is available on the landing on the top floor of the Divinity Library.

Suggest a Title for Purchase

Faculty are welcome to suggest titles for inclusion in the collection. Simply e-mail your suggestion to or alternately fill out this form. If an Item is needed immediately, please consider filling out an Interlibrary Loan request form as well.


The libraries of Duke University, North Carolina Central University, North Carolina State University, and the University of North Carolina at Chapel Hill participate in a cooperative library lending agreement. Faculty members, currently enrolled students, administration officials, and members of the university staffs may obtain borrowing privileges from the participating libraries. See the TRLN website for more information.


Over 10,000 videos are available at the Lilly library for classroom use. The video collections of NCSU, NCCU, and UNC-CH are also available but must be reserved well ahead of time. To reserve videos from Lilly or other libraries, send a message to or visit Lilly Library's website.


Webex is an online meeting/conference calling service. Information is available at:

Scholars @Duke

Scholars @Duke provides public web profiles for all active Duke faculty members, fed from institutional Duke systems and other trusted sources. Visitors can search for faculty members by name, by keyword or subject area or by anything on their profile.